Pengfei Classroom | "Conference Disease"? How to Meet Effectively?


2022-08-31

 

 

Meeting is the lowest way of communication cost, which is management consensus. With the growing of the group company, all kinds of meetings, large and small, are also essential. If the leader of an enterprise does not hold a meeting and cannot find a good way, he will be troubled by the "meeting disease. So, what are the disadvantages of "conference disease?

1, waste time work time is fragmented

Too many meetings and too long time will inevitably lead to other working hours being compressed, and working hours will be fragmented due to too many meetings, making it impossible to focus on important matters that should be dealt with, which is not conducive to daily work.

Inefficient meetings

People can't concentrate for a long time. After the meeting lasts more than 90 minutes, people's thinking is no longer active, their ability to accept information decreases, and their ideas are no longer new. Too long meetings are not conducive to the solution of the problem and are inefficient.

3, the birth of boredom

Too many meetings will cause the participants to feel bored and boycott the meeting, believing that the meeting is of little significance, is a waste of time and delays normal work, thus leading to the lack of attention to the meeting and unwilling to participate in the discussion of the meeting.

So what is the scientific and effective method of meeting? The following is a detailed introduction for you.

1. Meeting only when necessary

Consider whether the meeting is necessary and invite only the necessary people to attend the meeting.

2. Formulate meeting objectives and arrangements in advance

Set the purpose of the meeting, clarify what problems the meeting is going to solve, and make the statement as specific as possible, so that every participant can clearly understand, and must make relevant preparations in advance.

3, the host should control the situation to promote the meeting agenda.

The moderator of the meeting should control the situation, control the discussion time, ensure that the discussion revolves around the theme, and stop someone from deviating from the theme in time.

4. Mobilize the active participation of each participant

Meetings are a two-way communication. It is important to get honest feedback from everyone. It is the responsibility of the meeting leader to let everyone participate in the discussion.

5, after the meeting to convey the spirit of the meeting in a timely manner

Summarize the meeting with an action plan to ensure that participants are clear about what to do next. After the meeting, the spirit of the meeting should be conveyed to relevant personnel as soon as possible through special meetings, news reports, internal briefings, etc. When the communication should be based on the meeting, scientific rigorous, accurate.

6, resolution tracking to closed loop

The meeting is to unify thinking, study measures and solve problems. With regard to the resolutions formed at the meeting, we should adhere to the principle of grasping to the end, establish a tracking system, track the agreed matters, and focus on checking and assessing whether the work arranged at the meeting is implemented and whether the problems raised at the meeting are solved, so as to ensure that all resolutions can be completed on time and as required.

General Secretary Xi Jinping once said, "Empty talk will mislead the country and work hard to rejuvenate the country." Chairman Zheng Peng also said, "Really grasp hard work and take the lead". This requires us to use the consciousness of "one point of deployment, nine points of implementation" to do a good job in the implementation of the work, and to take the initiative to innovate the way of "meeting. Less meetings, short meetings, problem-solving meetings, and effective meetings, let it become a concept, implement it in daily work, and let the meeting play its due role